Kilimanjaro Climb and Safari

Payments

Deposit Payments: A non-refundable deposit payment of $1,500 per person secures your reservation.

• Deposit payments may be made via MasterCard, Visa, American Express*, e-check/ACH, or check from a U.S. bank.

Balance Payments: The balance payment is due 120 days before the start of your program.

• Balance payments may be made via MasterCard, Visa, American Express*, e-check/ACH, check from a U.S. bank or wire transfer.**
  • **Wire transfers must cover all fees charged by your bank. The amount of the incoming wire to our bank must equal the balance payment amount.
• A payment reminder is emailed approximately three weeks before your payment due date. If your balance payment is not received 120 days before the start of your program, your reservation will be canceled, and all program fees will be forfeited.
• Payment in full is required when registering for a program within 120 days of the departure date.

*There is a 3% surcharge on all credit/debit card transactions. Credit/debit cards are not accepted for payments of $10,000 or more.

Cancellation

The $1,500 per person deposit is non-refundable and non-transferable.

• All cancellations require written notification. Once the RMI Office receives your written notification of cancellation, the following apply:
  • If you cancel 120 or more days before the start of your program, the $1,500 per person deposit will not be refunded.
  • If you cancel less than 120 days before the start of your program, no refunds will be issued.

Due to the time-sensitive nature of these programs, and the amount of preparation time required for this program, we strictly adhere to our policy and cannot make exceptions for any reason.

Cancellation Insurance

We require that everyone purchase travel insurance. Please see our Travel Tab for details.

Land Cost

INCLUDED

• RMI Leadership
• Hotel accommodations as indicated in the itinerary, based on double occupancy*
• All park entrance fees
• Safari arrangements as indicated in the itinerary
• African guides, cooks and porters
• All group transportation in country
• All group cooking, climbing and camping equipment

NOT INCLUDED

• International airfare
• Travel insurance, medical evacuation insurance and security evacuation insurance
• Passport and visa fees
• Excess baggage fees & Departure taxes
• Meals not included in the itinerary
• Bottled water and personal drinks
• Support Staff Tip Pool (we suggest $400 per person)
• Customary guide gratuities
• Additional room charges including laundry service and other personal expenses
• Hotel accommodations not indicated in the itinerary
• Medical, hospitalization and evacuation costs (by any means)

* Accommodations are based on double occupancy.  A Single Supplement Fee will be charged to those occupying single accommodations by choice or circumstance.

Rainier Mountaineering, Inc. reserves the right to modify the land cost of a trip at any time before departure.

Risk Management

Please clearly understand that mountaineering is inherently hazardous. Managing risk is RMI’s number one priority. Our guides manage significant hazards inherent in mountaineering, but they cannot eliminate them.  Objective hazards include rockfall, icefall, avalanches, slides or falls by individuals and rope teams on steeper slopes, weather-related problems including cold, heat, high winds, and other unnamed dangers that can occur while climbing.

You are choosing to engage in an activity in which guided and non-guided climbers have been injured or killed. While those accidents are indeed infrequent, they may occur at any time and be out of our control. We ask that participants acknowledge the risks and hazards of mountaineering and make their own choices about whether or not to engage in this activity. 

PARTICIPANT Responsibilities

Mountaineering is both an individual challenge and a team endeavor. Each Participant is required to share in the responsibility of the safety and success of the team. For this reason, we ask that each Participant:

• Possess the necessary physical and mental fitness required for this program.
• Be responsible for knowing all pre-departure information.
• Provide a signed Physician’s Certificate stating that the Participant is medically qualified to join this program.
• Update the RMI Office if there are any changes to your health or medical information before departure.
• Be properly attired and equipped as outlined in the Equipment List.
• Act in a considerate manner toward all team members and show respect for local customs, values, and traditions in the areas we travel.
• Help minimize our impact on the environment and follow appropriate Leave No Trace practices.
• Describe yourself, honestly and accurately, in terms of fitness, health, skills, abilities, and your equipment to your guide staff.
• Communicate with your guide staff on the mountain if there are any changes in your medications or health.
• Adhere to the advice of your guide staff.
• Continue to self-assess throughout the program, measuring your fitness, health, skills, and abilities against the demands required of the program.

RMI reserves the right to dismiss the Participant from a program or to send the Participant to a lower altitude at any time if the RMI Guide Staff determines, in its sole discretion, that the Participant is not physically, technically, or psychologically prepared for, or capable of participating in the program, or for any other reason that may compromise the safety, health or well-being of the Participant or the entire group. If this decision is made, the Participant will not receive any refunds or credits and will be financially responsible for any additional costs associated with an early departure, including but not limited to, evacuation, transportation, hotel reservations, meals, etc.

Zero Tolerance Harassment Policy

Rainier Mountaineering, Inc. (RMI) does not tolerate harassment or mistreatment of our participants or employees. Inappropriate conduct under this policy may include conduct that creates a disrespectful, intimidating, hostile, degrading, humiliating, or offensive environment for a participant or employee. Engaging in such conduct is a violation of this policy.

RMI may consider conduct to violate the policy even if it falls short of unlawful harassment under applicable law. When determining whether conduct violates this policy, we will consider whether a reasonable person could conclude that the conduct created an intimidating, hostile, degrading, or demeaning environment.

Violation of this policy may result in removal from a program, as well as refusal to provide services indefinitely. We place the utmost value on the safety of our participants and employees. Please report any incidents to RMI management.

Age requirements

All participants must be 18 years old at the time of registration.

Photo Release

RMI’s Photo Release outlines the terms and conditions for using your likeness in photographs, videos, or other digital media. 

I hereby grant Rainier Mountaineering, Inc. (RMI) or its affiliates permission to use my likeness in a photograph, video, or other digital media (“photo”) in any and all of its publications, including web-based publications. By granting permission, you allow RMI to utilize these media for lawful purposes. 

Here are the key points:

1. Authorization: You authorize RMI to edit, alter, copy, exhibit, publish, or distribute the photos.
2. Ownership: All photos become the property of RMI and will not be returned.
3. Compensation: You will not be compensated for these uses.
4. Rights: RMI exclusively owns all rights to the images, videos, and recordings and to any derivative works created from them. 
5. Waiver: You waive the right to inspect or approve printed or electronic copies.
6. Release: You release Rainier Mountaineering, Inc. and its assigns and licensees from any claims arising from these uses, including defamation, invasion of privacy, rights of publicity, or copyright.
7. Hold Harmless: You hold harmless, release, and forever discharge RMI or its affiliates from any and all claims, demands, and causes of action which I, my heirs, representatives, executors, administrators, or any other persons acting on my behalf or on behalf of my estate have or may have by reason of this authorization.

Summit Attempt

RMI cannot guarantee that you will reach the summit. Weather, route conditions, your own abilities, or the abilities of other climbers may create circumstances that make an ascent unsafe, and you or your entire group may have to turnaround without reaching the summit.

Failure to reach the summit due to a person’s own lack of fitness or to any of the events associated with mountaineering (such as weather, route conditions, avalanche hazard, team dynamics, etc.), are not Rainier Mountaineering, Inc.’s responsibility and will not result in a refund, credit, or reschedule.

General Policies

RMI’s program schedule and itineraries are subject to change or adjustment based on a number of factors. These include, but are not limited to, route conditions, weather, group strength, terrain, other environmental factors, and many other factors. RMI has complete discretion to change plans to accommodate any of these or other factors, including but not limited to increases in program fees, changes to program schedule or itinerary, and changes to guides or staff, as necessary for the proper and safe conduct of the program. Once the program has started, the Lead Guide will decide on any changes to the itinerary, including ending the program early if the continuation of the program may compromise the safety, health, or well-being of the group.

We reserve the right to cancel any program due to inadequate signups, weather, route conditions, or for any other reason. In such a case, we will make every effort to reschedule the Participant on a different program date. If rescheduling is not possible, we will issue the Participant a refund for all program fees paid to RMI, less any non-refundable payments made on behalf of the Participant to secure any of the included land costs provided for this program, including, but not limited to, hotel accommodations, transportation, transfers, tours, group equipment and food, permits, and local outfitter services, prior to the cancellation of the program. Additionally, RMI cannot be responsible for any non-refundable expenses the Participant incurred in preparation for the program (i.e., airline tickets, hotel reservations, rental cars, equipment purchases or rentals, etc.).

Once a program begins, there are no refunds or credits for weather-related cancellations or for a program that may end early due to weather, route conditions, or any other circumstances that may compromise the health, safety, or well-being of the group. Furthermore, if the Participant decides for any reason not to begin a program or to discontinue a program at any time, no refunds or credits will be issued. The Participant will be responsible for all additional costs associated with an early departure, including but not limited to evacuation, transportation, hotel reservations, meals, etc.

The Participant is responsible for any costs due to COVID-19, including but not limited to, any testing fees to enter another country, tests required to return to the US, and/or costs associated with medical care and/or quarantine such as hotel accommodations, meals, separate transportation, etc.

Land Costs are provided as a package, and refunds or credits will not be issued for any unused meals, accommodations, group transportation, or other unused costs. Accommodations are based on double occupancy. A Single Supplement Fee will be charged to those Participants occupying single accommodations either by choice or circumstance. If you are willing to share a room, we will make every effort to pair you with another same-gender team member. We will match willing same-gender team members based on the order of registration date. If we are unable to match you with another same-gender team member, a single supplement fee will be charged. The availability of single accommodations is limited in most of the hotels where we stay, and single accommodations are not available while in the mountains.

The Participant understands and agrees that RMI assumes no responsibility or liability in connection with any travel and hospitality services provided to the Participant by other companies in connection with the program, including but not limited to, the services provided by airlines, hotels, rental cars, and transportation companies and that RMI is not responsible for any act, error, omission, or any injury, loss, accident, delay, irregularity, or danger by a supplier of travel or hospitality services to the Participant in connection with the RMI program. The Participant will be responsible for all costs associated with any travel delays, missed connections, or missing baggage that requires additional arrangements (separate transportation, hotel accommodations, meals, etc.) to be made on your behalf for you or your baggage to rejoin the program.